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| Travel and Tour Policy – Governing Teledata staff’s official tours and travel |
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| The following is the current travel policy of Teledata Informatics Limited and Supersedes earlier guidelines and is also subject to changes from time to time as may be deemed by the management. |
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 Scope :This policy includes both International and domestic travel. |
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| Travel arrangements like reservation of tickets, boarding and lodging and arranging cabs for local travel will be taken care by administration department. |
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| While all travel request formalities remains the same. The following are the changes made to the original travel policy document. |
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Type A – All Metros Bangalore and Hyderabad |
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Type B – All state capitals (excepting Metros, Bangalore and Hyderabad) |
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Type C – All second grade cities |
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Grade A – VPs, AVP, Division Heads and Senior Managers |
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Grade B - Managers, Project Leads, Sr. Engineers |
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Grade C – All executives |
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Grade A – Air Fare (as and when needed) / Second Class AC train fare |
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Grade B – Second Class AC train fare (emergency departures and arrivals through air with prior approval from the department heads) |
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Grade C – Third Class AC train fare |
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| Boarding and Lodging and Miscellaneous expenses Eligibility |
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| (This would be a flat fare and the employee will have to provide appropriate bills to account for the actual expenses) |
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| Grade/City Type (Worked on Per day) |
| A |
4000 |
3000 |
2000 |
| B |
3000 |
2000 |
1000 |
| C |
2500 |
1750 |
1250 |
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| Should the employee avail of a company provided accommodation or client provided accommodation. He or she would be paid 50% of the total eligibility towards meeting expenses other than lodging. |
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| Air |
| TDI employees, who plan to take up travel by air needs to submit domestic travel requisition form in triplicate and in person to administration department. On receipt of requisition, after taking into account the eligibility criteria, the ticket will be booked through one of the travel agents. The ticket will be checked and then handed over to the concerned employee. Original requisition will be forwarded to travel agent, duplicate will be forwarded to personnel for attendance and a copy will be forwarded to the accounts along with the copy of the ticket and endorsement authorising payment. |
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| Bus and Train |
| Employees who plan to take travel by bus or train need to complete the domestic travel requisition form and hand over the same to the administration department. Tickets will be booked through travel agents. Original requisition will be forwarded to travel agent, duplicate will be forwarded to personnel for attendance and a copy will be retained by accounts along with the copy of the ticket and endorsement authorising payment. |
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| Cars |
| Cars will be provided to employees on specific approval form VPs/MD. |
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| Local Conveyance |
| The TDI employee is required to use his/her vehicle to the extent possible for the local conveyance, where the actual petrol bills are reimbursed. Employees can use auto rickshaw on the approval of the reporting officer. |
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| In case of International travel the scope includes visa processing, visa stamping, air ticket reservation, boarding and lodging, arranging overseas medical Insurance and arranging foreign exchange to meet out the out of pocket expense. |
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| Air Tickets |
| TDI employees who are required to travel abroad need to submit the International Travel Requisition form duly approved by the Departmental Head and the MD. The form needs to be complete in all respects. The Sr Exe F&A will discuss the itinerary and obtain the required information. The choice of Airline is at the discretion of VP Finance. The ticket will be issued close to the date of travel. A briefing about the various procedural formalities to be complied will also be given. |
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| Overseas Mediclaim Insurance |
| All TDI employees traveling abroad are covered by medical insurance. The coverage will be for one month in case of work Permit Visa and will be for the entire period of stay in case of Business Visa. On expiry of the insurance the same will be renewed at the overseas location. Finance and Administration Dept will decide the selection of Insurance organization. |
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| Hotel Reservations |
| Hotel reservation will be provided based on the eligibility criteria. Normally, Sr executive F&A will make necessary arrangements for the same. We try to have tariff rates of various hotels located at different places and choose the one that is most beneficial to the company. Factors like proximity to work place, facilities offered by the hotel and such other factors will be considered while doing so. |
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